WESTERN RIDERS OF VIRGINIA

Bylaws

Adopted March 23, 2007

Effective Date April 1, 2007

  

Article I                                              Name                                                 3

 Article II                                             Purpose and Aim                                 3

 Article III                                           Parliamentary Procedure                       3

 Article IV                                            Membership                                      

Section 1 – Membership Qualifications                                                            4

Section 2 – Membership Defined                                                                     4

Section 3 – Membership Dues                                                                         4

Section 4 – Grievance/Disciplinary Action                                                       5

Section 5 – Resignation of a member                                                               5

 

Article V                                             Officers

 Section 1 – Officers                                                                                       6

         Section 2 – Duties of Officers                                                                 6-7

         Section 3 – Election and Nomination Rules                                              8

         Section 4 – Terms of Office                                                                     8

         Section 5 – Officer Resignation                                                                8

         Section 6 – Officer Removal                                                                    8

 

Article VI                                            Board of Directors

         Section 1 – Purpose                                                                                9

         Section 2 – Membership of the Board                                                      9

         Section 3 – Duties                                                                                   9-11

         Section 4 – Election                                                                                11

         Section 5 – Term                                                                                    11

         Section 6 – Meetings                                                                              12

         Section 7 – Quorum                                                                               12

         Section 8 – Dismissal                                                                              12

 

Article VII                                          Other Elected Positions

         Section 1 – Junior Representative                                                            12

 Article VIII                                         Appointed Positions

        Section 1 – Ringmaster                                                                            12-13

        Section 2 – Trustees                                                                                13

        Section 3 – Trustee Qualifications                                                            13

        Section 4 – Trustee Term                                                                        13

        Section 5 – Trustee Duties                                                                       13       

                               

Article IX                                            Membership Meetings

        Section 1 – Meetings                                                                               13

        Section 2 – Notification                                                                           14

        Section 3 – Business                                                                               14

        Section 4 – Quorum                                                                                14

Article X                                             Voting

        Section 1 – Votes and Qualified Voters                                                   14

        Section 4 – Voting Methods                                                                    14

Article XI                                            Committees

        Section 1 – Committee Titles                                                                   15

        Section 2 – Formation of Committees                                                      15

        Section 3 – Duties of Each Committee                                                     15                                                                                                                 

 Article XII                                          Awards

       Section 1 – Age Requirements for Work                                                  18

       Section 2 – Work and Verification of Work Completed                           18

       Section 3 – Opt-Out Fee                                                                         19

       Section 4 – Champion and Reserve Champion                                         19       

       Section 5 – Champion Team Roping Trophy                                            19

       Section 6 – Points for the Year                                                                20

 Article XIII                                         Rental of Grounds and Buildings

       Section 1 – Clubhouse                                                                             20

       Section 2 – WRV Grounds Rental                                                           20-21

      Section 3 – Trailer Rental                                                                          21

 Article XIV                                         General Rules

      Section 1 – Contracts                                                                               21

      Section 2 – Ring and Equipment                                                               21

      Section 3 – Selling on Club Grounds                                                        22

                        Section 4 – Records                                                                                22

       Section 5 – Flowers in Bereavement                                                       22

       Section 6 – Building Admittance                                                             22

 Article XV                                          Procedural Changes

       Section 1 – Bylaws                                                                                 22

       Section 2 – Horse Show Rules                                                                22       

 

Article I

 Name

    A.     This corporation shall be known as WESTERN RIDERS OF VIRGINIA, INC., Hereafter called WRV.

 Article II

 Purpose and Aim

    A.     The purpose and aim of Western Riders of Virginia is to promote an interest in western horses and western horsemanship among the people in our locality and to promote good citizenship in all members, both young and old. 

 B.      To offer our help in case of disaster or emergencies to all enforcement agencies in the locality. 

 C.     It is to be non-partisan, non-political, and non-sectarian.

 Article III

 Parliamentary Procedure

 A.     WRV’s meetings will follow Robert’s “Rules of Order”, in Robert’s “Rules of Order”, Second Edition.

 B.      Any subject not covered in WRV bylaws will be governed by the Virginia Code:  13.1-801 through 13.1-945.

  

Article IV

 

Membership

 Section 1 – Membership Qualifications

 A.     Any person wanting to participate in western horsemanship and promote western riding in the community.

 B.      Membership applications will be taken into the club with the appropriate dues paid and by written application.

 Section 2 – Membership Defined

 A.     A single membership is one person of any age.

 B.      A person under the age of 18 years, as of January 1st of the current year, must be sponsored by an adult WVR member in good standing that assumes responsibility for him/her.

 C.     A family membership will consist of the following:

          1.   Parent or Parents

          2.   Any child under the age of 18, unless enrolled as a full-time student and living under the same roof.

          3.   Any senior citizen over the age of 65. 

 D.     In a family membership, each individual family member is considered a WRV member.

 E.      Active duty military members will have their dues waived. 

 Section 3 – Membership Dues

 A.     Membership will run from February 1st until January 31st.

 B.      As of February 1st of each year, dues will be $40.00 a year for family membership and $25.00 a year for single membership. 

 C.     Payment of dues must be received on or before January 31st of each year.  If not paid by January 31st, membership will be terminated effective, February 1st

Section 4 – Grievance/Disciplinary Action

A.           If any person wishes to file a complaint against a WRV member, he/she must do so in writing, postmarked or emailed within 72 hours of the incident, to the current WRV president.

B.           The complaint must include: date, person(s) involved and details of the incident

C.           Upon receipt of the complaint, if the President is able to resolve the matter with the Plaintiff no further action will be taken.  If not, a meeting will be scheduled with the Plaintiff, accused, and board members within 10 days to be held within 20 days of the written complaint.

D.           The board will meet and hear from all parties and make a decision for resolution.  If either party disagrees with the decision of the board, they may appeal the decision within 5 days to the grievance committee (see Article XI, section H).

E.            A grievance committee will be formed and a meeting held within 14 days of the appeal notice.  The grievance committee decision will be final unless dismissal/removal is recommended.

F.            If removal/dismissal is recommended by the grievance committee, this will require 2/3 vote of the eligible membership present at the next held general membership meeting to become official.

G.           At any time, the Plaintiff may withdraw his/her complaint.  Any action in place will cease at that time.

Section 5 – Resignation of a Member

A.     A member may resign his/her membership with written notice.  No refunds will be given.  A new membership application and fee must be submitted to renew membership with WRV. 

                               

                                                   Article V

Officers

Section 1 – Officers

A.     The officers of WRV shall consist of the following:

         1.      President

         2.      Vice President

         3.      Secretary

         4.      Treasurer

Section 2 – Duties of Officers

A.     President

         1.      Shall preside at all WRV Board and General meetings.

         2.      Shall see that all WRV rules are followed or bring them to the attention of the Board.

         3.      Shall be available to all WRV members to discuss WRV business.

         4.      If an emergency arises he/she will immediately call a Board meeting to address the situation.

         5.            Will be an ex-officio member of all committees, except the Nominating Committee. 

          6.      The president will only vote in the event of a tie or in elections for next year’s officials. 

          7.      The President shall ensure that all officers and Board members comply with their respective positions. 

          8.            The president will present a yearly calendar of meeting dates to be included in the second newsletter of the coming year.  

          9.            The president shall sign all lease agreements for the club.

 B.      Vice President

 1.            Will assist the president in the business of WRV.

 2.            Will perform duties in the absence of the president.

 3.            Will attend all Board and General Membership meetings.

 C.     Secretary

          1.      Will keep a record of WRV business inclusive of, but not limited to, dates of events, Board meeting minutes, and general meeting minutes. 

           2.     Will produce and read minutes of past meetings.

           3.      Will provide the corresponding secretary a summary of the meeting for inclusion in the newsletter.

           4.      Keep current membership and voter eligibility list. 

           5.            Maintain a permanent record of all correspondence and minutes in the    permanent records of WRV, located in the clubhouse. 

           6.            Will attend all Board and General Membership meetings

           7.     Will keep WRV phone messages updated on show cancellations and meeting dates. 

D.     Treasurer

         1.      This position is responsible for all WRV funds.

         2.      Must present a current financial report at all WRV meetings.

         3.      Duties of this position are inclusive of, but not limited to, receipt and payment of monthly bills, reimbursement of authorized expenses, monthly balance of all accounts.

          4.      File WRV charter with the State Corporation Commission. 

         5.      Copies of bills, receipts, deposits, and payments for review shall be made within 10 days of a member’s request. 

         6.      This position shall be bonded if the amount in the treasury exceeds $15,000.00.

         7.      This position shall maintain a copy of monthly financial reports and year‑end financial reports, as well as year-end receipts and records, in the official records that are maintained in the WRV clubhouse. 

         8.      Will attend all Board and General Membership meetings

Section 3 – Election and Nomination Rules

A.     The Nomination Committee will present their slate of nominees at the October meeting. 

B.           The officers and Board of Directors of WRV will be elected by majority vote of the eligible voting General Membership at the December annual meeting. 

C.           Additional nominations will only be taken at the annual meeting for vacant positions. 

D.     Ballots will be accepted at the November and December membership meetings.  

E.      To be eligible for nomination, the member must be at least 21 years of age, except youth representative, in good standing with dues paid, and not be a convicted felon.

F.      Qualification for nominee as president requires a minimum of 2 membership terms.  Other nominees require a minimum of 1 membership term.

Section 4 – Terms of Office

A.     No officer shall hold any officer position, for more than four consecutive years, or no more than two in the same position.

Section 5 – Officer Resignation

A.     Resignations must be submitted in writing to a Board member of WRV. 

B.      The president or action president shall appoint, within 90 days, a qualified WRV member to assume the vacancy for the remainder of the term.

C.     The corresponding secretary shall immediately send notice of this change to the membership. 

Section 6 – Officer Removal

A.     Any grievance against a Board member or Officer will follow the same rules as Article IV, Section 4 of WRV bylaws.

 

Article VI

Board of Directors

Section 1 – Purpose

A.     To oversee and handle the general welfare of the WRV.

B.      To discuss and make recommendations to the General Membership for approval on all financial decisions greater than $600.00 for any one item. 

C.     To discuss and make recommendations to the General Membership for any capital improvements to the WRV grounds. 

Section 2 – Membership of the Board

A.     The Board of Directors shall consist of the following: 

        1.      President

        2.      Vice President

        3.      Secretary

        4.      Treasurer

        5.      Immediate Past President

        6.      Five Directors        

        7.      Finance Chairperson

        8.      Show Chairperson

        9.      Corresponding Secretary

        10.    Equipment/Building Supervisor

Section 3 – Duties

A.     President             -  See Article V, Section 2

B.      Vice President     -  See Article V, Section 2

C.     Secretary             -  See Article V, Section 2

D.     Treasurer             -  See Article V, Section 2

E.      Immediate Past President

         1.      Shall attend all Board and General Membership meetings. 

F.      Five Directors

          1.            Directors shall bring all member concerns to the Board for resolution. 

           2.            They shall assist with research and planning of all projects involving WRV.

           3.         Attend all Board and General Membership meetings.

               4.      Directors will be designated to a division to assist and be available to the    members for any concerns and/or projects concerning that       division.

G.     Finance Chairperson

         1.      This position is responsible to see that the books are audited and tax returns are filed yearly.

         2.      In the event a major project is needed, this position is responsible for organizing a committee.  The responsibility of the committee will be to obtain quotes to present to the Board, as well as suggest fundraising ideas to fund the projects.  

          3.            The Financial Chairperson shall manage all WRV-approved items recommended for sale. 

          4.      Attend all Board and General Membership meetings.

H.     Show Chairperson

1.      Will be the chairperson of the show committee to have the following duties filled

                   2.      This position will propose dates of regular, jackpot, and fundraiser shows for the upcoming year.

                   3.      Once a show is scheduled and approved, this position will have charge of filling all positions listed on the “show detail work list.”

                   4.      This position will keep an ongoing record of show results and year-end   points. 

 5.      This position will keep an ongoing record of work detail completed and shows worked by members, which is required for year-end awards.

 6.      Attend all Board and General Membership meetings.

                   7.      Will work in conjunction with the Maintance/grounds person to record the 4-hour work detail.

 I.       Corresponding Secretary

          1.      This position will be responsible for distribution of the newsletter to the club membership.

               2.      All other items requested by the President or Committee Chairperson to be included in the newsletter.         

               3.      This position shall send all Get Well gifts, cards, and handle bereavement issues for WRV.

         4.      Attend all Board and General Membership meetings.

 J.       Equipment and Building Supervisor

         1.      Will be in charge of maintaining all equipment on the grounds.  All equipment will be serviced and repairs reported to the Board of Directors. 

          2.      In charge of building inspections, kitchen winterization, well, etc., to prepare for winter months. 

          3.      Will be responsible for servicing tractor equipment and parts, as well as checking and fueling all tanks on a monthly basis. 

          4.      Shall be the chairperson for the Work Detail Committee. 

          5.      Attend all Board and General Membership meetings.

          6.      Will work in conjunction with the Show chairperson to schedule and document all 4-hour work details worked by members for year-                    end  points.

 Section 4 – Election

 A.     See Article V, Section 3.

 Section 5 – Term

 A.     Each member of the Board of Directors shall serve a one-year term.

 

 

Article VI

 

Board of Directors  (cont.)

 

Section 6 – Meetings

 

A.     The Board of Directors shall meet when needed, at least four (4) times a year. 

 

B.      All Board members must be notified, via telephone, e-mail, or in writing, of any Board meeting or business. 

 

C.     If a Board member misses two or more consecutive Board meetings without cause, that member will be subjected to dismissal. 

 

 

Section 7 – Quorum

 

A.     In order to have a vote of the Board members, a majority of the Board members must be present. 

 

 

Section 8 – Dismissal

 

A.           See Article V, Section 6.

 

 

Article VII

 

Other Elected Positions

 

Section 1 – Junior Representative

 

A.           Shall plan social activities for the youth groups.

 

B.           Will present fundraiser ideas to the membership.

 

C.           Shall keep an accurate record of the youth account and request funds from the WRV treasurer when needed for functions approved by the board.

 

 

Article VIII

 

Appointed Positions

 

Section 1 – Ringmaster

 

A.     The Ringmaster will be appointed by the Show Committee chairperson prior to each show.

B.      This position is responsible for supervising the proper setup of the ring for classes, according to WRV rules. 

C.     This position will assist the judge in anyway requested. 

Section 2 – Trustees

A.     The trustees shall be three in number, appointed by the president and approved by the Board

Section 3 – Trustee Qualifications

A.           A member in good standing for three years.

B.      Must be able to hold a three-year position.

Section 4 – Trustee Term

A.     The terms of the trustees shall be staggered; one position to be appointed each year.

B.           One trustee is appointed each year as their term ends.  (1) for 3 years, (1) for 2 years, and (1) for 1 year

Section 5 – Trustee Duties

A.           The trustees will serve as the Arbitration Committee between WRV members and WRV Board when called.

B.           The trustees will also serve on the Grevience Committee.

 

Article IX

Membership Meetings

Section 1 – Meetings

A.           The General Membership will meet no less than 9 times a year.

B.      WRV annual meeting will be held in the month of December.

Section 2 – Notification

A.     All members will be made aware of scheduled meetings by way of WRV newsletter, website, and WRV information line. 

Section 3 – Business

A.     Any known WRV business will be included in the newsletter and sent to the membership not less than seven days prior to the meeting.

B.      A current membership list must be present at all meetings. 

Section 4 – Quorum

A.     In order for WRV to conduct a General Membership meeting, 15% of the voting membership must be present. 

 

Article X

Voting

Section 1 – Votes and Qualified Voters

A.     A qualified voter must have membership dues paid, at least, ten days preceding the meeting, when the vote takes place. 

B.      A qualified voter must be 12 years of age or older as of January 1st, of the current year. 

C.     Only qualified voters will be allowed to vote at meetings. 

D.    A list of qualified voting members shall be provided prior to voting.

Section 2 – Voting Methods

A.     A written ballot will be used for all Board of Director and officer elections. 

B.      A verbal or written vote can be used for any regular WRV business. 

C.     There will be no proxy or mail-in votes. 

D.     The secretary and the nominating chairperson will validate all ballots at the annual meeting.

 

Article XI

 

Committees

Section 1 – Committee Titles

A.     Nominating Committee

B.      Bylaw and Show Rule Committee

C.     Youth Committee

D.     Advertising Committee

E.      Concession Stand Committee

F.      Work Detail Committee

G.           Show Committee

H.           Grevience Committee

Section 2 – Formation of Committees

A.           These bylaws will be valid for all committees with the exception of the Grievance Committee. 

B.           All committees will have a set number of persons needed for each committee, which will be determined by the board as needed. 

C.     All committees will have a sign-up sheet for consideration of members for committee assignment. 

D.     The persons listed on the committee sheet will be recommended to the President and a Chairperson of their committee, except where otherwise predetermined. 

E.      Additional member names interested in being on a particular committee will be kept by the chairperson and called upon at a later date if needed. 

F.      If there is no interest by any member, the president may, at his/her discretion, appoint members to take charge of a committee.

G.     Terms of all committees are one year.

Section 3 – Duties of Each Committee

A.     Advertising Committee

         1.      This committee oversees the organization of the WRV ad book.

         2.      This committee presents advertising ideas to promote WRV to the Board and, upon approval of the Board, carry out these ideas; i.e., newspaper, classified, television, etc.)

B.      Bylaw – Show Rules Committee

         1.      This committee takes recommendations from the membership and Board of Directors for bylaws and show rule changes throughout the year. 

         2.      To research requests for changes to determine if the change will remain in the best interest of WRV, not conflicting with any other standing bylaw, show rule, and/or articles of incorporation. 

3.      Present to the Board of Directors any recommended changes.

C.     Concession Stand Committee

         1.      This committee will organize the operation of the concession stand; i.e., purchase food and supplies, work the stand, obtain volunteers for assistance from the Show Committee, and clean up.

         2.      Present ideas to the Board for consideration of improvements and/or needed work before beginning the task.

D.     Nomination Committee

1.      The Nominating Committee will be 5 in number and will be made up of a Chairperson appointed by the President, and 4 additional members chosen by the Chairperson.

2.      This position will make and take nominations, in the month of September of qualified WRV members to hold positions in the upcoming year. 

3.   Will contact ALL candidates to confirm commitment to the nomination and position if elected for the year.

         4.   A slate will be sent to the Corresponding Secretary, which will be forwarded to the membership not less than 20 days prior to the         November meeting, and elections will be held at the annual meeting in December. 

E.      Show Committee

         1.      The show chairperson will be in charge of this committee.

         2.      Make sign-in sheets available to verify members working a show and have the signature of one committee member to verify that the work has been completed. 

3.            Assist shows chairperson in any way needed.

         4.      Obtain needed workers for various positions needed, not on the sign-up sheet, to run shows. 

F.      Work Detail Committee

         1.      The Equipment and Building Supervisor shall be the chairperson over this committee.

         2.      This committee will be responsible for scheduling and notifying the Corresponding Secretary of dates scheduled not less than four details per year.

         3.      This committee will see that all attending members sign a worksheet, with the attending Board member signing off on each working member. 

         4.      Responsible for providing a completed sign-up sheet from each detail to the Show Chairperson.  

G.     Youth Committee

         1.      The Junior Representative will be the chairperson of this committee.

         2.      This committee will hear ideas or concerns from the youth and present them to the Board of the WRV, as well as advise members of the outcome. 

         3.      This committee will be responsible for organizing all youth activities for the membership. 

H.     Grievance Committee

         1.  The Grievance Committee will be made up of the three trustees, one person selected by the accuser, and one person selected by the accused.

         2. This committee is to handle any grievances or disputes among the members, board of directors or officers.

  

Article XII

 

Awards

 Section 1 – Age Requirements for Work

A.     Any members age 10 and above as of January 1, must work their own detail and shows.

B.      Any member, age 9 and under, as of January 1, may have a parent or family member work for them. 

Section 2 – Work and Verification of Work Completed

A.           All members need to complete or schedule one four-hour work detail before June 30th, unless they join after June 30th in which case, they will need to schedule their work detail with the Show Chairperson and/or Equipment/Grounds Chairperson.

B.      If a medical condition prevents completion of a work detail, another member may work for them.

C.     A member must work not less than two shows as posted on the show detail work list.  

D.     The Work Detail Committee will verify whether or not members have completed their work details. 

E.      This Work Detail Committee will verify whether or not members have worked the equivalent of two shows. 

F.      Disagreements regarding work will be brought to the attention of the Board of Directors. 

G.     Members may not complete a work detail and declare this as their completion of work detail without prior approval of the Show Chairperson and/or Equipment/Building Supervisor. 

H.     Service in Board positions or Committee positions will not count towards show and/or work detail requirement, with the exception of the Show Committee Chairperson.

I.       All work details needing completion after show season can be scheduled and counted towards next year’s requirements, with the approval of the Work Detail Chairperson. 

Section 3 – Opt-Out Fee

A.     Individual WRV members wishing not to work the four-hour work detail may pay a fee of $60.00 by June 30th, or at the time of membership, if after June 30th

B.      The $60.00 opt-out fee is only for one membership and does not exclude that member from working the WRV shows. 

Section 4 – Champion and Reserve Champion

A.     There will be a Champion and Reserve Champion Year-End Award in each of the divisions defined in the horse show rules.

B.      Individuals may not win more than one division award. 

C.     Individuals eligible for two awards must accept the award in the event with the highest Place.

D.     In the event of a tie for Champion, WRV will award two champion awards and no reserve.  If there is a reserve tie, WRV will award the champion award and two reserve champion awards.

E.      The club will pay up to $100.00 towards the Championship award and up to $75.00 towards the Reserve Championship award. 

Section 5 – Champion Team Roping Trophy 

A.     The Raymond Hale Memorial Team Roping trophy will be awarded each year to the team roper with the highest number of points.  The recipient will retain the trophy for one year.

B.      If the same roper wins the trophy a total of three years (not necessarily consecutive), that roper may opt to retire the trophy, in which case another trophy will be purchased by WRV. 

C.     The high point team roper can be the high point header, the high point heeler, or the high point roper with a combination of heading and heeling points. 

D.     In the event of a tie, there will be a six-head run-off based on the average at the last show. 

E.      Each roper will rope the same six heads with their partner of choice. 

Section 6 – Points for the Year 

A.     Points will go to one rider/one horse or pony for the season, unless unforeseen circumstances arise with the horse or pony; i.e., death or permanent injury. 

B.      If the horse/pony should die or become permanently injured, points may be transferred to a second horse or pony. 

C.     If the second horse/pony is permanently injured or dies, the Board of Directors will decide if the points will go to a third horse/pony. 

 

Article XIII

Rental of Grounds and Buildings

Section 1 – Clubhouse 

A.     Members may have use of the clubhouse for personal functions upon approval by the president and with proper notification.

B.      If a member rents the clubhouse for a private non-public function an insurance policy must be obtained and a Certificate of Insurance must be provided to the Board prior to the event. 

C.     Non-members wishing to rent the clubhouse must complete an application and sign a rental agreement.  A copy of all rental agreements must be filed in the permanent records of WRV. 

D.     All members using the clubhouse must clean the facility after each use. 

E.      All members shall have access to the clubhouse during all WRV activities.

Section 2 – WRV Grounds Rental

A.     Members or non-members interested in renting the grounds must sign a rental agreement and follow the rules outlined on the rental agreement. 

B.      Rental agreements shall include, but not be limited to, rental fee, due dates, buildings rented, equipment rented, required Certificate of Insurance for coverage, and clean-up agreement. 

C.     The rental agreement must be signed by the President and all parties responsible for renting the grounds. 

D.     Copies of all rental agreements must be kept in the WRV permanent records. 

Section 3 – Trailer Rental

A.     Persons renting the singlewide trailer must follow the rules of the rental agreement provided by WRV, signed by the President, and approved by the Board of Directors.

B.      The singlewide trailer will not be rented without the renter/liability insurance policy.  A Certificate of Insurance must be provided prior to the move-in date and must stay active while residing on the premises. 

C.     A copy of the lease agreement and Certificate of Insurance must be kept in the WRV permanent records. 

D.     Renters will be required to join WRV and pay the membership dues.

 

Article XIV

General Rules

 Section 1 – Contracts

 A.     The Board of Directors must review all contracts yearly. 

Section 2 – Ring and Equipment

A.     WRV members may use the ring and equipment.  Equipment is not to be removed from the grounds without prior written permission from the Board.  Timers are not to be used by the General Membership, at any time, other than show/event days. 

B.      Damage to equipment or ring must be reported immediately to the president or a Board member.

C.     Use of the arena lights will be allowed on Friday nights and family nights.  In cases where there is a scheduled event on Friday or Saturday the lights can be used the prior Thursday night. 

D.     On nights other than Family night, members may use the arena lights, with prior approval by an officer, for a fee of $20.00.  Unauthorized use of the arena lights may result in membership suspension.

E.      Lights MUST be turned off before 11:00 p.m. on non-public dates.

Section 3 – Selling on Club Grounds

A.     All vendors selling on club grounds must first be approved by the president. 

Section 4 – Records

A.     All records pertaining to previous business of WRV shall be kept in the permanent WRV records, which will be located in the WRV clubhouse.  These records not to be removed for any reason.

  Section 5 – Flowers in Bereavement

 A.           The club shall pay up to $75.00 for flowers sent for Bereavement of club member or a member of their immediate family; spouse, mother, father, child, brother, sister.  All others receive a card.

  Section 6 – Building admittance

 A.           A set of all building keys will be given to all officers.

 

Article XV

 Procedural Changes

 Section 1 – Bylaws

 A.     Any Bylaw changes submitted to the Bylaw Committee and approved by the Board may be amended by majority vote of the eligible voting members present at regular business meetings once quorum has been meet.  see Article IX, Section 4, provided the amendment(s) are given a minimum of thirty day (30) waiting period after presentation and members are notified in writing. 

 Section 2 – Horse Show Rules

 A.           These rules govern the operation of WRV sponsored shows and not the bylaws.

 B.           Horse Show Rules may be amended by vote, prior to the first show, of the majority of members present and voting at any regular business meetings, once quorum has been meet, see Article IX, section 4, provided the amendment is given a thirty day (30) waiting period after presentation and the members are notified in writing. 

 C.     Individual rules will not be changed after the first show date of the season. 

 

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